Special Events in New Castle

Frequently Asked Questions

1. What is a Special Events License and why do I need one?

A Special Event License is a permit allowing groups to use public or private space for an event. You will need a license if any of the following is true of your event:

• Your event will have an attendance of 40 or more persons.
• You will require one full day, or multiple days for event execution (fairs, fundraising events, festivals etc.)
• Your event will have vendors or there will be any sale of merchandise.
• Consumption of and sale of alcoholic beverages will take place.
• Road closures or detours are needed.
• There will be outside music put on by live concert, generator service or loud speakers.
• You are planning to have a parade as part of your event.

• New Castle has a responsibility to applicants and citizens to ensure the health and welfare of all persons involved. This application is meant to address most common types of events and their associated concerns. Not all sections may apply to your event. Please schedule a meeting with the Town Clerk to discuss your event in advance of submitting your application.
• The application process is longer for larger events. Your application will be reviewed by numerous Town Departments. The application submittal lead time provides adequate time for you, the applicant, for Staff and for any other required agency (security, traffic control, etc.) to finalize and approve all plans for the event. This may include meetings with the applicant or event planner and Town Staff. If you are applying for a Special Events Liquor Permit (non-profits only), liquor licensing must be reviewed and approved by the Town Council. Please see #1 under 'Conditions' on page 9 of this packet.

 3. Where can I hold my special event?

• There are several parks available in Town that may be used for a special event, the most popular being Burning Mountains Park in the downtown area. Please be sure to contact the Town to ensure the park is available.
• Other locations in Town may also be available for an event, however some require a conditional use approval from the Town Council. Please contact the Town Planner at (970)984-2311 to see if your location requires council approval.

• A blank license form is included in this packet.
• Any questions please contact the New Castle Town Clerk at (970) 984-2311

• Yes, you are responsible for coordinating your own waste removal. Waste includes trash and any material left over from vendors, stage construction    and deconstruction, additional port-o-pot emptying/removal and patron foot traffic trash.
• Please note that all trash receptacles are required to be equipped with lids and must be provided in each vendor location.

• Please contact the New Castle Town Clerk at (970) 984-2311 

• The completed packet must be returned 75 days prior to your event. To guarantee your specified dates are available we suggest returning your packet (or at least application) 3 months before. 

• Please return completed packet to the New Castle Town Clerk. You may return the packet in person to the New Castle Town Hall at 450 W. Main Street, New Castle or mail it to:

                   New Castle Town Clerk
                   PO Box 90
                   New Castle, CO 81647

• This depends on the various types or permits needed for specific reasons. Please review the rest of this packet for pricing and deadlines.

• The town may provide volunteer participants, but please do not depend on our staff to work your event. 

• We ask that you insure your event with a $1,000,000 combined single coverage plan indemnifying the Town of New Castle with a 30-day cancellation period. Please make sure to list the Town of new Castle with the following statement being added to the plan:
  • Additionally insured, Town of New Castle, its officers, officials, and employees

• Please make sure your vendors have checked with the State of Colorado Health Department. There are specific codes and regulations outdoor vendors must abide by.
•  All vendors for your special event must apply to the Town for a special event business license. The application is included in this packet.