Police Clerk / Technician

Reports To:   Police Chief                                      Department:  Police

Revised:        10/09/15                                           FLSA Status:   Non-Exempt

JOB FUNCTIONS: Perform a variety of routine clerical, secretarial, administrative work in support of law enforcement activities. Other duties include keeping official records, providing administrative support to the police command staff, and assisting in the administration of the stated operating policies and procedures of the New Castle Police Department.

SUMMARY:   This is a full-time position that coordinates activities of administrative offices by providing clerical support and managing records.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Duties may include, but are not limited to, the following:

1)         Review all reports from officers for completeness and follow-up.

2)         Assist in the preparation of a variety of reports and records including officer’s Daily Log, reports of investigation, field interrogation
            reports, alcohol reports, influence reports, breathalyzer checklist, bad check form, vehicle impoundment form, traffic hazard report, etc.

3)         Check daily logs for police activity; maintain daily police blotter.

4)         Record and files citations; assign case numbers to incidents and maintain report files.

5)         Maintain the Law Enforcement Management System (LEMS), enter data into the computer, and generate a variety of law enforcement              management system reports. Operate NWS, CCIC, and NCIC criminal data information systems.

6)         Dispatch information to officers in the field, as needed.

7)         Maintain the Uniform Crime Reports.

8)         Secure and maintain evidence and associated monitoring and record keeping.

9)         Provide a variety of police related information to the public and governmental agencies.

10)      Receive incoming calls; determine nature and urgency of calls, and coordinate appropriate response.

11)      Receive requests from officers on call for special or specific information; follow up with appropriate information and relay the same
            back to the officer.

12)      Serve as a personal assistant to command staff and provide a variety of administrative assistance as needed.

13)      Compose a variety of correspondence, reports and other materials requiring independent judgment as to content, accuracy and
            completeness.

14)      Establish and maintain records systems using moderately independent judgment.

15)      Maintain inventories and orders departmental supplies and materials.

16)      Maintain departmental personnel and other records and files.

17)      Maintain the Uniform Crime Reports (UCR) and National Incident Based Report System (NIBRS).

18)      Perform other duties as assigned.

PERIPHERAL DUTIES:

1)         Perform routine clerical and administrative work in answering phones, receiving the public and providing customer assistance,
             cashiering, data processing, and bookkeeping.

2)         Answer in coming calls and routes callers or provides information as required.

3)         Serve as cashier, to include receipting of payments and various other payments, and posting monies to appropriate account.

4)         Prepare and monitor work orders.

5)         Compose, type, and edit a variety of correspondence, reports, memoranda, and other material requiring judgment as to content,
             accuracy, and completeness.

6)         Input data to standard office and department forms; make simple postings to various reports such as annual reports, incident reports,              and crime reports. Compile tabulated data.

7)         Adhere to the Loss Control Standards (Safety) as approved by Council.

DESIRED MINIMUM QUALIFICATIONS:

1.         Education and Experience:

            Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing,
            accounting and bookkeeping, and two (2) years of increasingly responsible related experience, or any equivalent combination of
            related education and experience.

2.         Necessary knowledge, skills, and abilities:

            (A)       Minimum age at the time of employment is 21 years.

            (B)       Must possess, or be able to obtain by time of hire, a valid State driver’s license without record of suspension or revocation in
                        any State.               
            (C)       No felony convictions or disqualifying criminal histories within the past seven years.

            (D)       Must be able to read and write the English language.

            (E)       Possess or be able to obtain CCIC NCIC rating/certification through the Colorado Bureau of Investigation.

            (F)       Have Law Enforcement, Dispatch or Court experience.

TOOLS AND EQUIPMENT USED:

Personal computer, including word processing and specialized software, police radio, phone, typewriter, calculator, fax machine, and copy machine.

PHYSICAL DEMANDS:

Must meet the physical demands described below to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, or hear.

The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, tools or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually quiet to moderately noisy.

SELECTION GUIDELINES:

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

APPLICATION INSTRUCTIONS:

Please submit an employment application, resume and cover letter to Police Clerk Jessica Hernandez. You may submit your application via e-mail to jhernandez@newcastlecolorado.org or in person at 801 W. Main Street, New Castle, CO 81647, lower level. 

For questions, please call (970) 984-2302.